Compliance

Whistleblowing & Reporting of antisocial activities.

Reporting concerns regarding possible violation of ethical rules and legal regulations or our internal regulations protects our company, its employees, and everyone who represents Kia Slovakia s. r. o.

If you have a concern about compliance with our principles, report it. You may report anonymously, however, if you identify yourself, we are able to use your help during the investigation of your grievance. Your identity and the information you provide will be shared only on necessary basis with individuals responsible for resolving the grievance. Confidentiality and the confidentiality of your identity are guaranteed. Retaliation or sanctions against anyone who in good faith reports the grievance or help resolve such grievance, is absolutely forbidden. Whistleblowers who raise concerns, submit reports or other complaints, or participate in the investigation of reports and complaints, shall not be subject to retaliation in connection with said activity (e.g., hostile, humiliating, or intimidating treatment, imposition of disciplinary action, demotion, limitation of career appointments, salary increases, access to employee benefits, etc.).

How to report?

We offer several channels for reporting concerns about possible violations of the principles of our company. Use a channel that is most comfortable for you.

You can report a concern in writing or directly at the address Kia Slovakia s. r. o., Sv. Jána Nepomuckého 1282/1, 013 01 Teplička nad Váhom, Administrative building, 2. floor, Compliance & Internal Audit Section.

Compliance Hotline: +421 41 515 5555, (Mon-Fri 07:00 ~ 15:00)

E-mail: podnet@kia.sk or compliance@kia.sk

Web form: https://www.kia.sk/en/whistleblowing

What happens next?

All reports and grievances about compliance in our company will be investigated. The review consists especially of collecting all available related information; analysis of both internal and external documentation, information from free sources and communication with the organizational units of our company. The final stage of the review in which the calculation in the process of investigating obtained evidence is summarised and, if necessary, mainly if the grievance was confirmed, further procedures, corrective measures and recommendations including deadlines for the implementation are proposed to relevant leading employees. Once the deadline has passed, we will perform follow-up for the implementation of the countermeasures. The person raising the concern receives feedback on the outcome (usually delivered by the e-mail or by using the functionality “Status of information processing”).

In case that your complaint concerns the availability of vehicles, the status of your order, service complaints or other customer services, and is therefore not related to the notification of anti-social activities, please contact Kia Sales Slovakia s. r. o. directly via the contact form - https://www.kia.com/sk/o-nas/kontaktuj-nas/ , or via Kia info line 0850 60 60 70.

REPORT CATEGORY

Please select one or more optionsCorruptionOffering or granting inappropriate benefits of any kind during business contact with employees of public agencies or private business partners; demanding or accepting inappropriate benefits by exploiting one's job.
Financial and accounting issuesCovers all aspects of accounting and finance, in particular: bookkeeping and the balancing of accounts; auditing of financial statements; internal auditing of invoicing or accounts, such as false information concerning revenue recognition, financial reporting, inventory, expenditures, assets, illegal cash, bank transactions; the intentionally inaccurate representation of financially relevant information; exerting unauthorized influence on invoicing processes or doubts concerning the independence of external or internal auditors; tax evasion; false income or asset information.
TheftUnauthorized removal of objects or materials for own use or the use of others.
Fraud and falsifying of recordsObtaining money or objects from others through deceit; falsifying documents such as invoices or contracts; improper or wrongful dispensing of assets of the company (for example, the creation of unregistered cash boxes or accounts).
Anticompetitive behavior Illegal agreements with competitors concerning pricing, division of markets, customers or regions, orders, production quantities or quotas, strategies, etc. This also includes agreements relating to public tenders and contract awards as well as exchanges of information in violation of competition law.
Confidential information and trade secretsSharing of company confidential information with third parties that an employee becomes aware of within the scope of his/her employment relationship; employees making business decisions based on personal interests and against the interests of the company.
OthersAny criminal or illegal behavior by employees that is related to their work at the company, such as sexual coercion, the infliction of bodily harm, the intentional submission of false compliance reports; retaliation against employees who reported information concerning suspected compliance violations in good faith.

SUBJECT

CONTENT OF INFORMATION

ADDITIONAL QUESTIONS

1. What is your relationship to our company??

Select relationship Employee
Agency employee
Supplier
Other relationship

Please specify other relationship

ATTACHMENT

If you want to add more attachments, we recommend to pack files into an archive (e.g. zip or rar)..

The following items are optional:

INFORMANT

You can submit an allegation also anonymously. However, if you identify, we can use your help and provide you with direct feedback.

NAME

ADDRESS

E-MAIL

PHONE

Your personal data shall be processed by the controller, company Kia Slovakia s. r. o., seated at Sv. Jána Nepomuckého 1282/1, 013 01 Teplička nad Váhom, Slovak Republic, ID: 35 876 832 (hereinafter referred to only as „Kia“) in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). Kia may process your personal data for the purposes of the investigation of your allegation.

I hereby confirm that I have been informed about the conditions of personal data processing.

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